Amateur Jousting Club
Constitution and By-Laws
Amateur Jousting Club Of Maryland, Inc.
Article I : Name
The Amateur Jousting Club Of Maryland, Inc. shall be the name of this club. The corporate seal of this club shall have inscribed there on the name of the corporation and the words "Incorporated 1959, State of Maryland."
Article II : Purpose
To foster the ancient art of jousting; to encourage and assist new riders; to encourage good sportsmanship and good horsemanship; and to keep alive the great sport of jousting as it was in the colorful days of chivalry. To provide a standard set of jousting tournament rules and regulations based on the following definition of an amateur rider and to enforce them.
An amateur rider may participate in other tournaments where token prizes such as trophies, plaques and crowns are awarded. If money prizes are given in a tournament, our winning riders may accept the money personally and should turn the money over to the Clubs Treasurer for deposit within 30 days. A trophy or award will then be purchased equal to the money value won at that event, and will be presented to that winning rider at the next general meeting.
In keeping with the intent for which this club was founded, the AJC of Maryland will only award trophies, plaques, crowns or other symbolic awards.
Article III : Membership and dues.
Section 1 : Membership Qualifications
A. Any individual wishing to join this club must be sponsored by a member in good standing.
B. The individual must fill out an application form. His or her application will be submitted to the Board of Directors through the recording secretary. If a majority of the Board Members accept this person for membership, his/her name will then be submitted to the voting members of the club at the next general meeting for acceptance or rejection by a secret ballot or by a hand vote. Voting will be at the discretion of the President.
C. If a name is rejected by either the Board of Directors or the voting membership, for various reasons, his/her name may be submitted again in the future.
D. If an individual wishes to become a riding member in between Board or General meetings, he/she must fill out an application and may become a member upon the endorsement and signature of three of the Board Members, and the payment of ten ($10.00) dollars dues. If, at the next Board or General Meeting his/her name is rejected, the ten dollars will be refunded and all the privileges of the club withdrawn.
Section 2: Types of Membership
A. Full Membership
Dues will be ten ($10.00) dollars per person annually from November through October of the following year. Members will receive membership cards upon payment of dues and will have all rights and privileges of this club. All members must pay back dues before they can ride. Full members shall have all voting privileges on matters concerning the club, except he/she must be 16 years of age to vote on adult entertainment. Past members who have been inactive for more than two (2) years will have to be responsored as new members.
B. Honorary Membership
This membership will be given by the Board of Directors to the person showing outstanding service to the club, and shall be for the period of one (1) year. All privileges of the club shall be extended to them except voting and riding.
Section 3: Membership Disqualifications
A. Any member who violates a by-law or standing rule of the club will be subject to review by the Board of Directors for disciplinary action or ejection from the club.
B. Any member whose name is submitted for disciplinary action shall have his case reviewed by the Board and shall be given the opportunity to appear before the Board in his/her defense. If a full 2/3 of the entire Board are agreeable to ejection, the member will be officially ejected from membership in this club and will then be notified as such, in writing, by the Corresponding Secretary of the club. The notification will be sent by Certified Mail, Return Receipt Requested.
C. There will be no set time limit that an ejected member must wait before he/she can again seek membership in the club. In order to be considered for membership, his/her name must be brought up to the Board of Directors through the Recording Secretary for review. If the Board of Directors is agreeable to review the case, they will do so. If not it may be brought up at a future meeting (s) until a decision is reached.
Article IV : Board of Directors
Section 1: The business and property of this club shall be managed by a Board of (9) elected directors. An active director is one who attends at least six of the eight prescribed meetings a year, unless there are extenuating circumstances explaining the absence, acceptable to the Board of Directors. Any Board members not adhering to this rule will automatically forfeit his/her seat on the Board and will be notified as such in writing, by the Recording Secretary, at the authority of the chairman of the Board.
A. Members of the Board are elected by the General Body at the November election meeting to serve a three year term on a rotational system.
B. Each year, three members will be elected to fill the position of those whose terms have expired. Members will be elected one at a time, from an open slate, until all three positions are filled. Previous Board members can be renominated immediately.
C. The Board will elect a member of the Board to serve as Chairman for one (1) year, to conduct the meetings of the Board. All members of the Board shall be at least eighteen years of age. Also attending the Board meetings and discussing the business at hand will be the executive officers of the club, but they will not have a vote in any of the motions on the floor, unless they are a regular board member.
Section 4: If a member of the Board commits anything detrimental or injurious to the welfare of the AJC then the said member can be dismissed from the board by a 2/3 majority vote taken on a secret ballot by not less than 2/3 of the members of the Board of Directors. The case of any ejected member of the Board can be reviewed for reinstatement to the Board by not less than 2/3 of the membership of the Board. If not, it may be brought up at a future Board meeting until a decision is reached.
Section 5: Powers of the Board of Directors are as follows:
A: To decide on the use of the treasury funds up to Two Hundred Fifty Dollars ($250.00) to defray cost of debts contracted by this club. Any purchases in excess of Two Hundred Fifty Dollars ($250.00) must be approved by the general membership.
B. To approve changes to the riding rules and regulations, prior to presenting them to the general body; to approve prizes for jousting classes, and to enforce all safety regulations concerning riders and their horses.
C. To enforce all by-laws of the Amateur Jousting Club of Maryland, Inc.
D. To supervise the care and protection of all the clubs property; assign responsibility for property to different tournament chairmen; and provide secure storage of club property.
E. All voting by the Board of Directors on any issue will be by raised hands unless a secret ballot is requested.
Article V; Officers of the Club
Section 1; Executive officers of this club shall consist of a President, Vice President, Treasure, Recording Secretary and Corresponding Secretary. Term of office shall be for one year dating from an election meeting held in November and it shall terminate at the Installation of new officers at the November election meeting of the following year.
A. The office of President may only be held for two (2) consecutive years, by any one member. A previous President may again be elected to that office after one years absence. The President will become as automatic Board member for his term of office, if not already an elected Board member. There shall be no limitations as to the number of years the Vice-President, Treasure, Recording Secretary or Corresponding Secretary may be elected to an office.
B. All elected officers of the club shall be at least twenty-one (21) years of age, except for Recording and Corresponding Secretaries, who must be at lease eighteen (18).
C. If the office of President becomes vacant during the year, the Vice-President will assume this office for the remaining term. If any other office becomes vacant, they will be filled by an appointment of the President, with the approval of the Board.
Section 2; Duties of the Officers are as follows:
A. The President will preside over all general meetings, subject to the approval, direction or authorization of the Board of Directors. He/She shall have general charge and care of the business and property of the club, sign all certificates and do and perform all acts which are incidental to the Office of the President. He/She will make any decisions regarding this club; including the expenditures on money up to Fifty ($50.00) Dollars, that arises between Meetings. The decisions are subject to the approval of at least three other members of the Board before they can be carried out. All committees shall be appointed by the President and their activities subject to his/her approval. If the need arises, the President can call a special meeting of the general body or ask the Board Chairman to call a special meeting of the Board between the scheduled meetings.
B. The Vice-President shall act in the place of the President and he/she shall have the same powers and duties as the President when the President is absent. At all other times he shall assist the President and other officers of the club.
C. The Treasure shall keep a full and accurate account of receipts and disbursements in books belonging to the club and shall receive and deposit all monies and other valuables in the name and to the credit of the club, in such depositories as designated by the Board of Directors. The Treasurer may request to have the club funds transferred to a banking institution more convenient to him/her. He/she shall disburse funds of the club as may be ordered by the Board, President, or vote of the general membership, taking proper vouchers for such disbursements, and shall render to the President, Board of Directors and general membership at their meetings, an account of all his/her transactions as treasure and of the financial condition of the Club.
The Treasure will send to the proper organizations or people, all bills, due to the club and shall, take as accounting of such, and when they have been paid. He/she is further required to keep an account of the paid membership dues and shall submit to the grandstand, at each tournament a list of riders with unpaid dues. The Treasure in turn will ask the riders to pay their dues before he/she is allowed to ride.
D. The Recording Secretary shall record minutes at all general meetings of the Board of Directors, and shall read the minutes at their next meeting. He/she shall give or cause to be given all required notices of meetings of the general body and Board of Directors, any special cause for meetings. The recording secretary shall receive all new membership applications and submit them to the general body and the Board for approval, making sure the applications are filled out properly and followed through in the proper procedure.
E. The Corresponding Secretary shall handle all correspondence, communications and other business which may be assigned to him/her by the chairman of the Board of Directors or the President.
Article VI : Meetings and Regulations
Section 1 : There shall be a Board of Directors meeting each month of the year from March through October. Each Board member will be notified ten (10) days in advance of the time, date, and place.
Section 2 : A general meeting shall be held every other month, starting with January, March, May, July, September and November.
Section 3 : A majority of the voting members present at a general meeting shall be sufficient to elect and pass any motion.
Section 4 : All members shall be notified ten (10) days in advance of the time, date, and place of any general meetings.
Section 5 : Special meetings may be called by the President or the Chairman of the Board, with less than ten days notice.
Article VII : Order of Business
Section 1 : The order of business of the meetings shall be as follows :
A. The meetings shall be called to order.
B. The minutes of the previous meetings shall be read.
C. The Treasuress report shall be given.
D. Report of Officers.
F. Report of Committees.
G. Old Business.
H. New Business.
Article VIII : Amendments
A majority vote of the paid club membership present is required to pass any new amendments to the By-Laws. All members shall be notified ten (10) days in advance of the meeting date, time, and the amendment to be voted on.